Tags are a powerfull feature in 5pm – they let you cross-categorize and visually highlight projects and tasks. Combined with the Tags filter, it gives you a lot of flexibility.
You can add tags to any project or task by simply typing them in when adding/editing a project or a task. Once a tag is added once – it will start appearing in auto-suggestions when typing in the tags field, plus it will appear in the global list of tags where you can edit their color (accessible through the top of the left panel, next to the filter by tags).
Till now, if you wanted a tag to disappear from suggestions or from the global list – you had to delete it from all projects and tasks (including closed/archived ones). This made it easy to get rid of tags not used anymore (they would auto-disappear) but made difficult to just go ahead and totally delete an existing tag that is still in use. Now there is such an option.
In the Edit tags window now there is a “x” icon by each tag on rollover – with one click you can delete a tag from all projects and tasks and from the global tags list. Since it’s a powerful feature, there is a confirmation window before it allows you to proceed.
Each project or task in 5pm can have a deadline (optional). When you close a project or a task, this deadline gets updated to the real end date when a project or task was actually closed. This way you can always see when it was started and when it was finished. The problem with it is if you had a different deadline, it gets overwritten with the real end date. But now there is a solution for that!
We just added the Original Deadline date besides the Deadline field in the Info tab (appears only if the Deadline was set in the first place). You can also see this field on the main screen – add the Original Deadline column to the left panel using right click on column headers. This way you can easily see if a project or a task was completed on time (Original Deadline is marked in red if the original deadline was not met).
To show what is in development right now, we created a visual 5pm Road Map in SpiderScribe mind mapping up. Since it is not a static image, you will always have access to the latest updated version of it.
SpiderScribe.net is a collaborative mind mapping and brainstorming app that can help visualize your ideas. SpiderScribe can aid your project management by creating “big picture” plans that can be easily connected to 5pm projects.
If you are tracking time in 5pm, you might be using also our 5pm TimeTracker desktop widget. Another alternative you could try is TimeSheet developed by Radi8 Creative, using our open API.
Timesheet has some interesting features and is available for free. The current version is a beta, but Radi8 plans to continue its development – you can contact them about it at info@radi8creative.com.
You can download TimeTracker here. Both Mac and PC versions are available.
All 5pm plans have been updated to include more file storage space – in fact, the limits for all plans increased two to three times!
Also the maximum file size has been increased to 75Mb.
Check the updated plans here.
“I am a part of a 30 person internet marketing team who focuses on generating leads for Basement Systems dealers. Your task management software has played an integral role in the success of our department. Without 5PM we would not be nearly as organized and efficient!” (Kevin Jones, Basement Systems).
Basement Systems is a network of over 100 contractors worldwide that perform a variety services such as basement waterproofing, home energy efficiency, foundation repair, and more. Check their internet marketing team “Treehouse”, that takes its name from their office original design: http://www.treehouseworkspace.com/photos.php
Users that are using 5pm TimeTracker desktop app will have to uninstall it and install the latest version from here: https://www.5pmweb.com/apps/timetracker/5pm_TimeTracker.air (due to the upgrade to AIR 3.2)
Ever wanted to add a new team member to all the tasks inside a project or to all sub-tasks? Now you can do that using the “Add Team to all open tasks” feature – available through the right click on projects and parent tasks.
We have been working hard on a new report for some time and finally we released it today! In fact, those are two reports, not one – Current and Daily Workload Reports. They let you visualize and plan the team workload based on number of tasks assigned to each user or the number of estimates hours in those tasks. [ more details ]
Now you can easily merge or split two 5pm accounts by importing data from one 5pm account into another – this feature is accessible through “settings” menu (to Administrators only).
