Some of our users prefer to store their files, especially very large ones, outside 5pm – on FTP, file-share services like Dropbox, etc. They just post the links to them into 5pm (in messages or task/project description), which are automatically converted into URLs.
Files on your local network (your company public drive, for example) can also be linked, but there are limitations we wanted to make you aware of:
- Links to files on local network will work only in Internet Explorer (in other browsers we don’t convert them to URLs, since they will not work).
- Make sure you link to a network mapped drive (ex: U:\myfile.jpg). If you try to link to a local hard drive file (ex: C:\myfile.jpg), IE will simply not open the link due to security restrictions. Generally, you don’t have to worry about this one, since nobody else has access to your local hard drive, so it makes no sense to link to local files.
In 5pm Clients are a separate type of users that are assigned directly to the Projects and can see just those projects.
Projects can also be grouped into Groups (can be used to split project by departments, types, etc.). Many of our user though use Groups to split Projects by clients (one Group for each Client). Naturally, Clients will not see any projects in other groups that are created for other clients (since there are no projects there assigned to them), but they will still see the names of the Groups. This could be a problem, since the names can be suggestive and reveal information about other Clients.
Since it makes no sense to show the Clients the names of the Groups in which they don’t have any projects, we decided to change this behavior and from now on to hide those unrelated Groups from Clients.
5pm interface is now available in Serbian! Special thanks to Predrag Jeremic who helped with the translation. All together 5pm speaks fourteen(!) languages now: English, Swedish, French, Russian, Spanish, Portuguese, German, Polish, Italian, Croatian, Dutch, Finnish, Danish and Serbian.
Do you want to see 5pm translated into your language? Any 5pm user can contribute (including the free trial accounts) – just use the “Settings” menu on the top of your 5pm screen. There is a link there called “5pm Translation” that will take you to the public translation area.
Google Docs added recently the possibility to upload any type of files. We just updated our “Link to Google Documents” function to support all those new types as well.
Since it is a Friday, we decided to release a couple of updates at the same time. Today we also added the “Hide from Client(s)” flag to Messages and Files – now you can exchange private messages with your team without clients seeing them.
Besides this update and the new columns in the main view, a bunch of small fixes and performance improvements were also released. We hope you will like the changes.
Many of our users asked for it, and we made it happen! Now there are two more columns that you can add to your main projects/tasks view: “Team members” and “Clients”. Those columns are not visible by default – to add them, use the right click on the column headers. You can sort the projects/tasks by any column by just clicking on their headers.
This feature makes it very easy to see who is working on what, and what tasks don’t have anybody assigned to them.
Now you can also download our free Time Tracking AIR widget though Adobe Marketplace.
We just released a small but very useful update to our Timeline view – now the calendar header doesn’t vertically scroll anymore, so the dates are always on the screen. [ more about 5pm Timeline ]
We totally redesigned the way you add team members to project/task teams. While doing it we also included the possibility to add multiple Clients per project – a feature we’ve been asked for many times.
This is how the new Team Selector looks like:
“I was struck by… how easy the system was to use without any sort of primer.” Read the whole article “5pm Makes Project Management Easy” by Christina Warren.
